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In Word 2003, how to print comments (not as balloons)

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7,063 words with 5 Comments; publish: Sun, 01 Jun 2008 17:54:00 GMT; (300156.25, « »)

In the "Help" section of Word 2003 it says to go to "print view" and to print

the "document showing markup". However, tracked changes print, but no

comments.

When I go to the "show" button and "balloons" and check off "only for

comments/formatting" then comments will show on-screen as balloons and they

will also print as balloons.

I would like to print them at the end of the document with comment numbers,

is there a way?

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  • 5 Comments
    • Use File/Print and under "Print what" select "List of markup"

      Please post all follow-up questions to the newsgroup. Requests for

      assistance by email can not be acknowledged.

      ~~~~~~~~~~~~~~~

      Beth Melton

      Microsoft Office MVP

      Word FAQ: http://mvps.org/word

      TechTrax eZine: http://mousetrax.com/techtrax/

      MVP FAQ site: http://mvps.org/

      "Bob" <Bob.ms-word.todaysummary.com.discussions.microsoft.com> wrote in message

      news:1BC4988D-A6CC-4CF4-8405-9022F7A90D7C.ms-word.todaysummary.com.microsoft.com...

      > In the "Help" section of Word 2003 it says to go to "print view" and

      > to print

      > the "document showing markup". However, tracked changes print, but

      > no

      > comments.

      > When I go to the "show" button and "balloons" and check off "only

      > for

      > comments/formatting" then comments will show on-screen as balloons

      > and they

      > will also print as balloons.

      > I would like to print them at the end of the document with comment

      > numbers,

      > is there a way?

      #1; Sun, 01 Jun 2008 17:55:00 GMT
    • Beth, Thanks for your reply. This may print the comments but unfortunately it

      also prints all changes to the document including formatting changes. When I

      started printing it I stopped after 14 pages and every word inserted,

      deleted, etc. is listed. May be helpful for other things but I was looking to

      either just print the comments or print the document (with tracked changes)

      including the comments at the end of the document (as was possible in

      previous Word version).

      Thanks again, Bob

      "Beth Melton" wrote:

      > Use File/Print and under "Print what" select "List of markup"

      > --

      > Please post all follow-up questions to the newsgroup. Requests for

      > assistance by email can not be acknowledged.

      > ~~~~~~~~~~~~~~~

      > Beth Melton

      > Microsoft Office MVP

      > Word FAQ: http://mvps.org/word

      > TechTrax eZine: http://mousetrax.com/techtrax/

      > MVP FAQ site: http://mvps.org/

      >

      > "Bob" <Bob.ms-word.todaysummary.com.discussions.microsoft.com> wrote in message

      > news:1BC4988D-A6CC-4CF4-8405-9022F7A90D7C.ms-word.todaysummary.com.microsoft.com...

      >

      >

      #2; Sun, 01 Jun 2008 17:56:00 GMT
    • Try turning off the display of Insertions and Deletions under the Show

      drop down. Note this is different from the Balloon options you tried

      previously.

      Please post all follow-up questions to the newsgroup. Requests for

      assistance by email can not be acknowledged.

      ~~~~~~~~~~~~~~~

      Beth Melton

      Microsoft Office MVP

      Word FAQ: http://mvps.org/word

      TechTrax eZine: http://mousetrax.com/techtrax/

      MVP FAQ site: http://mvps.org/

      "Bob" <Bob.ms-word.todaysummary.com.discussions.microsoft.com> wrote in message

      news:39C4E426-5C44-44DB-9BA2-7A5D82CFEC7C.ms-word.todaysummary.com.microsoft.com...[vbcol=seagreen]

      > Beth, Thanks for your reply. This may print the comments but

      > unfortunately it

      > also prints all changes to the document including formatting

      > changes. When I

      > started printing it I stopped after 14 pages and every word

      > inserted,

      > deleted, etc. is listed. May be helpful for other things but I was

      > looking to

      > either just print the comments or print the document (with tracked

      > changes)

      > including the comments at the end of the document (as was possible

      > in

      > previous Word version).

      > Thanks again, Bob

      > "Beth Melton" wrote:

      #3; Sun, 01 Jun 2008 17:58:00 GMT
    • If you want to print the comments in-line with the text, run the following

      macro which will insert the text of the comment inside square brackets and

      format it as italic to help make it stand out.

      Dim acomment As Comment, comrange As Range

      For Each acomment In ActiveDocument.Comments

      Set comrange = acomment.Reference

      comrange.InsertBefore " [" & acomment.Range & "] "

      comrange.Font.Italic = True

      Next acomment

      Please respond to the Newsgroup for the benefit of others who may be

      interested. Questions sent directly to me will only be answered on a paid

      consulting basis.

      Hope this helps,

      Doug Robbins - Word MVP

      "Bob" <Bob.ms-word.todaysummary.com.discussions.microsoft.com> wrote in message

      news:1BC4988D-A6CC-4CF4-8405-9022F7A90D7C.ms-word.todaysummary.com.microsoft.com...

      > In the "Help" section of Word 2003 it says to go to "print view" and to

      > print

      > the "document showing markup". However, tracked changes print, but no

      > comments.

      > When I go to the "show" button and "balloons" and check off "only for

      > comments/formatting" then comments will show on-screen as balloons and

      > they

      > will also print as balloons.

      > I would like to print them at the end of the document with comment

      > numbers,

      > is there a way?

      #4; Sun, 01 Jun 2008 17:59:00 GMT
    • Hi, I was having the same problem. Now I've managed to print out my comments

      at the end of the doc instead of balloons at the side, but now there are no

      reference marks in the text that link up to the comments. I usually see a

      red 'matchstick' at the insertion point on the screen, but this was missing

      from the print out.

      Thanks,

      Robert

      "Doug Robbins" wrote:

      > If you want to print the comments in-line with the text, run the following

      > macro which will insert the text of the comment inside square brackets and

      > format it as italic to help make it stand out.

      > Dim acomment As Comment, comrange As Range

      > For Each acomment In ActiveDocument.Comments

      > Set comrange = acomment.Reference

      > comrange.InsertBefore " [" & acomment.Range & "] "

      > comrange.Font.Italic = True

      > Next acomment

      > --

      > Please respond to the Newsgroup for the benefit of others who may be

      > interested. Questions sent directly to me will only be answered on a paid

      > consulting basis.

      > Hope this helps,

      > Doug Robbins - Word MVP

      > "Bob" <Bob.ms-word.todaysummary.com.discussions.microsoft.com> wrote in message

      > news:1BC4988D-A6CC-4CF4-8405-9022F7A90D7C.ms-word.todaysummary.com.microsoft.com...

      >

      >

      #5; Sun, 01 Jun 2008 18:00:00 GMT